RATES
Rental rates for private parties.
Interior Spaces
Atrium with one gallery (seating for 200-225 guests) $1,100.00
Atrium + all galleries $2,000.00, sliding scale to include
2 or more exhibition galleries is available on request, see Upcoming
exhibitions»
for details.
Auditorium without galleries (seats 165) $600.00 for evening
events; Auditorium events during Museum hours are considered
on a case-by-case basis.
Outdoor Spaces May through September Only
Outdoor classroom $ 250.00
Bartlett Patio:$250.00
Labyrinth $250.00
Overlook Patio $100.00
All interior & exterior spaces listed $3,000.00
Museum Facilities Use Guidelines
Certain types of events are prohibited
under any circumstances. No fund raising activities will
be permitted on the premises, except for the benefit of
the Museum.
Museum facilities must be returned to guest-ready condition
after all events. The Museum expects all clients and designated
Catering staff to be aware of these rules and abide by
them. Museum Security staff works with designated catering
staff to coordinate the transformation of museum spaces
into elegant dinners, casual, colorful receptions, with
or without entertainment and decorations. Menus that include
non-staining foods and beverages are encouraged. Red wine
is permitted inside the Museum provided the user accepts
full responsibility for cleaning any stains that may result.
The event caterer must be selected prior to contract preparation.
Any licensed, lawfully operated catering company may be
selected. The property caterer, Walter Burke Catering,
should be included in all catering bid processes; on line
at
www.walterburkecatering.com » or by phone 505
473-9600, 473-1080 by FAX. If not already on file, the
Museum requires a copy of the company's current business
license and proof of insurance.
The Museum does not have facilities for cooking food;
Security and catering staff will designate food staging
areas in compliance with food safety standards. All food
waste and trash will be placed in dumpsters at the end
of the event, leaving trash receptacles for Visitors use.
All deliveries in support of events are coordinated
by Museum Security & designated Catering Company by
contacting Museum Security at 476-1204 (front desk) or
476-1205 to arrange use of the loading dock facilities.
Deliveries of any kind that have not been disclosed to
Museum Security will be refused. A schedule for the delivery
and pick up of event supplies and equipment will be arranged
prior to the event. The museum does not have event storage
space and cannot be responsible for anything left for
more than 48 hours.
Security Personnel charges begin at 5 p.m.
regardless of event starting time; no events will begin
before 5:30 p.m. or end later than midnight. Generally,
Catering and Museum Security staff are on site an hour
after guests leave.
Security Officers have full authority to intervene to
protect Museum property or guests; to declare the building(s)
fully occupied to meet fire and life safety regulations.
It is understood that Museum Security staff determines
the number and strategic placement of Security personnel
to assure the safety of guests and Museum property. A
minimum of one Lead Security Staff and one assistant are
required for all events on Museum property. An estimate
of the number of security personnel and cost is specified
in the Facilities Use Contract. The rate for Museum Security
is $30.00 per hour for a Lead Security Staff, and $25.00
per guard, per hour. Personnel charges are estimated in
the Facilities Use Contract and invoiced to reflect actual
hours, after the event.
All facilities users are required to obtain a Certificate
of Insurance in the amount of one million, fifty-thousand
dollars, ($1,050,000) naming the Museum of International
Folk Art, their officers and employees as additionally
insured. The cost of this insurance varies, a call
to your insurance carrier is a good place to start; quotes
from three or more Insurance Companies is also recommended.
Indoor Events
Rental
of the Atrium (photo, left) inside the Museum of International
Folk Art includes the use and set up of Visitors furnishings
(19 tables adjustable to 50" round or 36" square and up
to 100 chairs with arms, and 8' x 3' buffet tables).
Events requiring the removal of Atrium furnishings will
incur additional Security overtime for the removal, storage
and return of Atrium visitor furnishings.
Atrium Plants cannot be decorated in any way; plants may
only be moved by Museum Security Staff. Arrangements can
be made to remove Atrium flags. Use of live flame/candles
or other additional lighting, and any other decorative
elements must be approved in advance. The Atrium (photo,
left, above) acoustic panels are excellent for light weight
displays or fabrics for event decorations. Nothing is
to be hung, tied, draped, fastened, suspended, or placed
on railings, walls, light fixtures without the express
written approval of Museum Security and Administrative
staff. Food and beverage service is permitted in the Atrium
and/or Auditorium only, Food and beverages are NOT permitted
in the galleries. All event set up details must be coordinated
with Museum Security staff; deliveries and/or other requests
not previously disclosed may not be granted.
Outdoor Events
NO
LIVE FLAMES, including candles, farolitos or luminarias
are NOT permitted on Milner Plaza in compliance with
State, City and County Fire safety recommendation. No
balloons, helium balloons, glitter, rice, bird or flower
seeds or confetti are permitted. No motorized vehicles
are permitted on the Plaza.
Nothing is to be hung, tied, draped, fastened, suspended,
or placed on railings, walls, light fixtures without the
express written approval of Museum Security and Administrative
staff.
Museum tables and chairs are not provided for outdoor
events. Users may arrange for outdoor furnishings with
the event caterer and/or rental company. Delivery, set
up and pick up of outdoor furnishings must be coordinated
with Museum Security.
Tenting is permitted with an approved schedule
of tent installation and take down at the User's expense.
No drilling is permitted. Any damage to landscaped areas,
or landscape drip irrigation systems as a result of tenting
will be repaired at the Users expense within 90 days.
For reservations and more information, contact
Laura Love joy May
Special Events Manager
Museum of International Folk Art
P.O. Box 2087, Santa Fe, NM 87504-2087
send
e-mail
Phone: 505 476-1203
FAX: 505- 476-1300
